How to Prepare & Deliver an Effective Formal Presentation
Steps need to follow
The presentation gives you an opportunity to showcase your knowledge and findings in front of your audience. In return, you receive valuable feedback on your ideas. In this blog, I will explain you some important steps that needs to be followed for making an effective presentation.
Planning
The very first step is to plan your presentation according to audience, occasions, purpose, and some other essential needs. Below we have mentioned each and every parameter that will help you in planning your presentation better.
➢ Occasions
In this, you have to take care of some factors such as time, context, and facilities available for your presentation. Before preparing your presentation, you should confirm the usual facilities such as projector, lightening's, AC, ventilation system, etc., because after this inspection you can have a good estimate for your alternative solutions if any uncertainties happen.
➢ Audience
Whatever you speak or present will only be consumed by your audience, so it is a must to first study your audience. You can start with their background exactly who they whether your audience is engineers or doctors, according to that you can use some technical terms. Because any engineer term can’t be understood by medical students and vice versa. After that, try to know about which topic your audience is familiar if you have any hesitation to unsure
➢ Purpose
Understanding the purpose plays a very important role because it helps you to decide the way in which you will address the audience. There are mainly three possible purposes for presentation: To inform: When you give some information related to some new topic never discussed before. To analysis: When you show results and findings of some particular task, or project. To persuade: When you try to convince your audience for a particular project.
➢ Thesis
A thesis sentence that you write mainly focuses on your ideas for presentation, paper, or any documentary. How effectively you write the thesis decides at what extent your audience will connect to your presentation.
For example: Use “Choosing a TATA Safari for off-road has five significant advantages” instead of “Why should we choose TATA safari”.
Outlining & structuring
This is nothing but a kind framework in which the material of your presentation fits. You can relate it to the engineering drawing where first we draw outlines to define a framework within that we need to make all the sketches. In the same way, you need to define the area of the page in which all material will be fitted. Another important aspect is the structure of your presentation. Basically, you need to follow the order as like below:
➢ Introduction
You need to plan your introduction in such a way that it should catch the attention of your audience, it should give a brief preview of your presentation, it should introduce the main topic, it should be relevant to your audience goals, it should allow you to make smooth transitions to the main topic without losing your audience attention.
➢ Main Body
After discussing the objectives now, you need to focus on the main body of your presentation because it gives the main information to your audience. Follow the below steps to make the effective body of your presentation.
- Use data and facts
- Use quotes relevant to your topic
- Give an example of your personal experience
- Provide a description of a new topic. Also, try to add some jokes or interesting pictures otherwise the audience will quickly become bored with your presentation.
➢ Conclusion
Give a proper summary of your ideas and topic discussed in the presentation. You need to focus on the main points because your audience will forget them after some time.
Choosing Mode
Mode of delivering any message shows to what extent you can hold the attention of your audience, and at the same time for how much time your audience shows interest in listening to you.
Important Guidelines for effective delivery
As we know that the success of your communication mainly depends on two elements: verbal and non-verbal. Both elements decide how well you have communicated to your audience, and presented your idea.
➢ Verbal Elements
In this you need to take care about all the verbal elements that can become barrier to your communication such as images, words, texts, transitions between the topics, etc.
➢ Non-verbal elements
You should take care of your appearance, facial expressions, eye contact, postures, and gestures. These all communicates your enthusiasm, dynamism, and confidence during the presentation.
Body language and voice
To enhance the impact of your presentation you should try the following tips:
- Speak with enthusiasm and sincerity
- Avoid fast delivery
- Adjust the volume of your voice
Visual aids
At last, also take care of all the visual aids that you will use for presenting your information such as graphs, charts, images, videos, etc.
So, these are some important steps that you should follow while preparing a formal presentation.
Thanks for reading…
